Rules & Regulations

Rules & Regulations

2016/2017 Progressive ® International Motorcycle Shows®
J&P Cycles Ultimate Builder Custom Bike Show
Official Rules

ELIGIBILITY: The Progressive International Motorcycle Shows J&P Ultimate Builder Custom Bike Show Contest (“Contest”) is open to builders of custom 2 cylinder motorcycles, who are legal residents of the fifty (50) United States (except residents of CO, CT and MD) or the District of Columbia, of legal age of majority in their jurisdictions of residence (and at least 18 years of age). Once a bike has won a class in a city during the regular Contest shows that bike is ineligible to be entered in that same class in the same city. Variations on the theme are allowed, including, but not limited to, trikes, 4-cylinder, 8-cylinder and single cylinder variations; however, any custom-built motorcycle submitted for entry into the Contest must be operational, as determined by Sponsor (as defined below), in its sole discretion. Void in CO, CT, MD and where prohibited by law. Contest is subject to all applicable federal, state and local laws.

HOW TO ENTER: Complete the Official Entry Form available at www.motorcycleshows.com and be prepared to attach the two (2) photographs (as described below) of the custom-built motorcycle you are submitting for entry into the Contest, and to submit the $50 entry fee via credit card payment. If you don’t have internet access, please call Jeff Najar at (919) 886-5075 or e-mail him at j_m_n@hotmail.com to request the Official J&P Ultimate Builder Custom Bike Show Entry Form and entry instructions be sent to you.

  1. Photograph of the entire bike only, shot straight on, no angle from the right-hand side; and
  2. Any Photograph of entrant’s choice.

Photographs must be of the bike onlyEach photograph must be submitted as a digital image. Digital Images taken with digital cameras should be created using the highest-quality JPEG setting (usually marked ‘fine’ or ‘high’) on camera. Digital image should be named with entrant’s full name and description of the image (use underscores instead of spaces - example: john_smith_seat). Negatives and transparencies will not be accepted.  All entries must be received by Friday of show open.

Incomplete entries will not be accepted. For the avoidance of doubt, any individual motorcycle can only be entered into one (1) category at any show; however, that same motorcycle can be entered into the same or a different category at a different Contest show in a different city. Entrants may, however, enter more than one motorcycle at the same show in the same or different categories. Each custom-built motorcycle entry must be entered separately and, if selected as a Finalist, require separate non- refundable entry fees.

All entries become the sole property of Advanstar Communications Inc. (“Sponsor”) and will not be returned. There shall be four (4) entry categories:

  1. Freestyle - Open class for any build with a motorcycle based drive train; Any 2 or 3 wheel motorcycle as defined by the DMV.  Motorcycle must run.
  2. Retro Modified – Open class for any build with a motorcycle based drive train 1984 or older; OEM driveline with stock, modified or aftermarket frame. No reproduction engines allowed. Any 2 or 3 wheel motorcycle as defined by the DMW. Motorcycle must run.
  3. Modified Custom - Must have a major OEM engine and frame. Neck may be cut to rake or stretch frame. Hard tail sections, stretched swing arms and wide tire kits are acceptable. Includes OEM cases. Any 2 or 3 wheel motorcycle as defined by the DMV.
  4. Modified Harley – Must have Harley-Davidson engine cases and frame. Neck may be cut to rake or stretch frame. Hard tail sections and wide tire kits are acceptable. Touring models, Softails, Dynas, FXRs, Sportsters and V-Rods qualify for this class.  Must be a 2 or 3 wheel motorcycle configuration as defined by the DMV.  Motorcycle must run.

INITIAL JUDGING PHASE: In the event Sponsor receives more than ten (10) eligible entries for any one class, Sponsor reserves the right to conduct an initial judging phase to determine the top ten (10) entries received in each class (each, a “Finalist”, collectively, “Finalists”). Judging will be conducted by a panel of qualified judges based equally on the following criteria: PAINT, METAL FINISHES, FUNCTIONALITY (ride ability), DRIVETRAIN (engineering design & originality), CHASSIS (engineering design & originality) and OVERALL IMPACT. Sponsor reserves the right to choose fewer than ten (10) Finalists in any class if, in its sole discretion, it does not receive a sufficient number of eligible and qualified entries for the category at issue.

Potential Finalists will (i) be notified if they do not quality and their entry fee will be refunded or (ii) will be notified by telephone and/or email and required to execute and return an Affidavit of Eligibility and Liability/Publicity Release (where permitted) andwithin a reasonable time period specified by Sponsor. Non-refundable entry fee is per bike (i.e., if an entrant has more than one bike selected as a Finalist, he/she must submit an entry fee for each bike.) Any potential Finalist who is not the owner of the custom-built motorcycle he/she is submitting for entry into the Contest will also be required to have the owner of such custom-built motorcycle complete the Owner’s Release, which should then be scanned and e-mailed to ultimatebuilder@motorcycles.com along with the fully-executed Affidavit of Eligibility and Liability/Publicity Release within the same time period. Failure to comply within the time period specified, the return of any notification as undeliverable or noncompliance with these Official Rules by a potential Finalist will result in disqualification and, at Sponsor’s discretion, a runner- up may be notified.

PLEASE NOTE: Finalists selected to participate in the Judging Phase of the Contest at the Show are responsible for all costs associated with transporting custom-built motorcycle to and from the Progressive International Motorcycle Shows, and any fees associated with moving the custom-built motorcycle into the show hall and compliance with all show hall rules and regulations. It shall be entrants’ sole responsibility to insure their property again loss, damage or theft.

Finalists will be required to have the custom-built motorcycle present at the Show, at their own expense. Failure to comply with any of these requirements may result in disqualification.

By submitting an entry, entrant agrees that Sponsor may post his/her entry (including the photographs) on the Contest website for viewing by visitors to the website, regardless of whether such entrant is selected to participate in the Judging Phase of the Contest.

The custom-built motorcycle must be entrant’s own work or commissioned by entrant from a specific builder, be in keeping with the Sponsor’s image and may have been submitted in another contest or won another type of award. Sponsor reserves the right to disqualify any entry it deems to be offensive, inappropriate or is not in keeping with Sponsor’s image or that is otherwise not in compliance with these Official Rules, in its sole discretion. This prohibition applies to any word(s), image(s) or idea(s) represented on the entry, regardless of the size or discrete placement of said word(s), image(s) or idea(s). If the entry is accepted in the show and then deemed to be offensive, inappropriate or not in keeping with Sponsor’s image at Sponsor’s sole discretion, it will be removed from the show floor and eliminated from the Contest with no refund of entry fee. If a builder is doubt about the eligibility of the entry, he/she should contact Jeff Najar at (919) 886-5075 or e-mail him at j_m_n@hotmail.com with photos and/or a description for a decision prior to entering the Contest. Custom-built motorcycles submitted for entry into the Contest must be properly insured. Entrants may be required to provide proof of such insurance as well as proof of retail value of custom-built motorcycle in a form acceptable to Sponsor, at Sponsor’s discretion. Sponsor also reserves the right, at its sole discretion, to require verification of ownership of any custom-built motorcycle in a form acceptable to Sponsor. Released Parties (as defined below) are not responsible for any damage, theft or loss to any Finalist’s property resulting, in whole or in part, directly or indirectly, from participation in the Contest (including any damage or loss which occurs while shipping the custom-built motorcycle to and from the Contest). All insurance relative to participating in the Contest is the sole responsibility of each Finalist (including any insurance associated with shipping the custom-built motorcycle to and from the Show).

Finalists grant Sponsor and its designees the right to photograph custom-built motorcycles submitted for entry into the Contest. Finalists further agree Sponsor and its designees shall have the worldwide perpetual right to exploit, edit, modify, and distribute such photographs as well as his/her entry (including photographs submitted as part of entry) and all elements of both, in any and all media now known or not currently known (including in current and future advertising and promotions of the International Motorcycle Show and on its website), throughout the world in perpetuity without compensation, permission or notification to Finalist or any third party.

SHOW JUDGING AND CATEGORIES:

  1. The Finalists in the Freestyle category will be judged for the Freestyle category award.
  2. The Finalists in the Retro Modified category will be judged for the Retro Modified category award.
  3. The Finalists in the Modified Custom category will be judged for the Modified Custom category award.
  4. The Finalists in the Modified Harley category will be judged for the Modified Harley category award.
  5. All Finalists in all categories shall be considered for any awards that are sponsored by 3rd parties (“Sponsor Award”) available for a Contest, including People’s Choice, Media and others as determined for each Contest.

The criteria and judges shall be as follows:

Freestyle Award: Judging shall be by the Retro Mod, Modified Harley and Modified Custom Finalists.
Retro Modified Award: Judging shall be by the Freestyle, Modified Harley and Modified Custom Finalists. 
Modified Custom Award: Judging shall be by the Freestyle, Modified Harley and Retro Modified Finalists. 
Modified Harley Award:  Judging shall be by the Freestyle, Retro Modified and Modified Custom Finalists.
Sponsor Awards: Judging shall be by the sponsor of the Sponsor Award, or, in the case of People’s Choice, by show attendees.

People’s Choice Award: Judging shall be by the Registered Show attendees. There will be one winner as determined by a majority of valid votes from the show attendees at the Show (as determined by Sponsor in its sole discretion). Show attendees who are registered may vote for one entry at a voting station and all tabulation will be done within the voting program.

Sponsor retains the right to add one or more qualified judge(s) to any or all of the judging panels, in Sponsor’s sole discretion.

In the event of a tie, all results will be submitted to Sponsor for the final decision.

Judges for each of the five awards above shall be asked to vote based equally on the following criteria: PAINT, METAL FINISHES, FUNCTIONALITY (ride ability), DRIVETRAIN (engineering design & originality), CHASSIS (engineering design & originality) and OVERALL IMPACT.

The Finalist that receives the most valid votes in the applicable category, as determined by Sponsor in its sole discretion, will be the “Winner” for that category.

Winners will be announced on or about 3:00 p.m. local time on Sunday of each Show and entrant must be present at time of announcement. Note:  Any Finalist is eligible to win in more than one (1) category.  In the event of a tie in any part of the judging  or in any category, an additional, “tie-breaking” judge will determine the Winner for the category at issue based on the criteria listed above. Judges’ and Sponsor’s decisions are final and binding on all matters relating to this Contest. Sponsor reserves the right to not award any prize for any category if, in its sole discretion, it does not receive a sufficient number of eligible and qualified entries for such category.

City Show Rounds. The following prizes apply to each Show of the Contest
Freestyle Category
Winner will receive US$2,000 and a plaque. Total ARV of cash and trophy US$2,050. Runner up will receive a plaque ARV US$50.

Modified Harley Category
Winner will receive US$1,000 and a plaque. Total ARV of cash and trophy US$1,050. Runner up will receive a plaque ARV US$50.

Retro Modified Category
Winner will receive US$750 and a plaque. Total ARV of cash and trophy US$800. Runner up will receive a plaque. ARV US$50

Modified Custom Category
Winner will receive US$750 and a plaque. Total ARV of cash and trophy US$800. Runner up will receive a plaque. ARV US$50

Sponsor Award Category
Winner will receive a prize or prizes determined by the sponsor of the Sponsor Award, in its sole discretion.

Chicago Show Round Only. The following prizes apply only to the Chicago Show
Freestyle Category
3rd Place will receive a plaque ARV US$50. 4th  Place receive a plaque ARV US$50.

Modified Harley Category
3rd Place will receive a plaque ARV US$50. 4th  Place receive a plaque ARV US$50.

Retro Modified Category
3rd Place will receive a plaque ARV US$50. 4th  Place receive a plaque ARV US$50.

Modified Custom Category
3rd Place will receive a plaque ARV US$50. 4th  Place receive a plaque ARV US$50.

Sponsor Award Category
Winner will receive a prize or prizes determined by the sponsor of the Sponsor Award, in its sole discretion.

Championship Round. The following prizes apply only to Championship Round in Chicago
Freestyle Category
Winner will receive US$10,000 and a trophy. Total ARV of cash and trophy US$10,100. Runner-Up will receive a plaque ARV US$50.

Modified Harley Category
Winner will receive US$2,000 and a trophy. Total ARV of cash and trophy US$ $2,100. Runner-Up will receive a plaque ARV US$50.

Retro Modified Category
Winner will receive US$1,500 and a trophy. Total ARV of cash and trophy US$1,600. Runner-up will receive a plaque ARV US$50.

Modified Custom Category
Winner will receive US$1,500 and a trophy. Total ARV of cash and trophy US$1,600.

Runner-up will receive a plaque ARV US$50.

Sponsor Award Category
Winner will receive a prize or prizes determined by the sponsor of the Sponsor Award, in its sole discretion.

Total ARV of all prizes: US$50,300 + the value of Sponsor Award prizes

Winners will be required to complete, sign, have notarized and return, to Sponsor, an affidavit of eligibility and liability release and, unless prohibited by law, a publicity release prior to receiving any prize. Cash prizes will be awarded as checks on or about thirty

(30) business days after the Show, Prizes are awarded “as is” with no warranty or guarantee, either express or implied by Sponsor. No substitution, transfer, or cash equivalent of prize is permitted, except by Sponsor, which reserves the right to substitute a prize of comparable or greater value, at its sole discretion. Any and all taxes on the prize, and any other costs and expenses associated with prize acceptance and use not specified herein as being awarded are the sole responsibility of the Winner. All prize details will be at the sole discretion of the Sponsor.

GENERAL: By participating, each entrant agrees: (a) to abide by these rules and decisions of Sponsor and judges, which shall be final in all respects relating to this Contest; (b) to release, discharge and hold harmless Sponsor, Progressive Casualty Insurance Company, Biker Pros Media, J&P Cycles, their owners/management company, Sponsor’s sponsors, and their respective parents, affiliates, subsidiaries, and advertising and promotion agencies, and all of the officers, directors, shareholders, employees, agents and representatives of the forgoing (collectively, “Released Parties”) from any and all injuries, liability, losses and damages of any kind to persons, including death, or property (including the custom-built motorcycles) resulting, in whole or in part, directly or indirectly, from entrant’s participation in the Contest or any Contest-related activity (including any shipping, travel or activity related thereto), the acceptance, possession, use or misuse of the awarded prize or the use by Released Parties’ of any rights granted herein; and (c) to the use by Sponsor and its designees of his/her name, company name, trademarks, logos, entry, biographical information, voice, performance, photograph, image and/or likeness for trade, advertising, publicity and promotional purposes in any and all media, now or hereafter known, worldwide and on the Internet, and in perpetuity, without compensation, notification or permission, unless prohibited by law, and to execute specific consent to such use if asked to do so.

Released Parties are not responsible for late, lost, damaged, delayed, inaccurate, misdirected, incomplete, illegible, undeliverable, destroyed, mutilated, stolen or postage-due entries, entry fees, vote ballots, or mail or lost or stolen vote ballot boxes or for errors or problems of any kind whether electronic, network, technical, typographical, printing, human or otherwise relating to or in connection with this Contest, including, without limitation, errors which may occur in connection with the administration of the Contest, the processing or judging of entries, the tabulation of votes, the announcement of the prizes or in any Contest-related materials or the cancellation of the show. Released Parties are not responsible for injury or damage to participants' or to any other person's computer related to or resulting from participating in this Contest or downloading materials from or use of the website. Sponsor may disqualify anyone from participating in the Contest or winning a prize if, in its sole discretion, it determines that such person is attempting to undermine the legitimate operation of the Contest by cheating, deception or other unfair playing practices, or intending to annoy, abuse, threaten or harass any other entrant or Sponsor’s representatives or who are otherwise in violation of these Official Rules. ANY ATTEMPT TO DELIBERATELY UNDERMINE THE LEGITIMATE OPERATION OF THE CONTEST MAY BE IN VIOLATION OF CRIMINAL AND CIVIL LAWS AND SHOULD SUCH AN ATTEMPT BE MADE, SPONSOR RESERVES THE RIGHT TO SEEK DAMAGES AND OTHER REMEDIES (INCLUDING ATTORNEYS’ FEES) FROM ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT OF THE

LAW, INCLUDING CRIMINAL PROSECUTION. Sponsor reserves the right in its sole discretion to cancel or suspend any portion of the Contest for any reason, including, but not limited to, should the show be cancelled, causes corrupt the administration, security or proper play of the Contest and judge all eligible, non-suspect entries received up to time of such impairment to choose the Finalists and/or to award the prize for the category at issue (as applicable) using the judging procedure described above. Contest is governed by the laws of the State of New York without regard to its conflict of laws principles, with venue in New York, New York and all claims must be resolved in the courts of New York, New York. Entrant agrees to submit to the personal jurisdiction of the courts located in New York, New York.

PRIVACY POLICY: Sponsor’s privacy policy may be found at www.motorcycleshows.com. That privacy policy discloses what information Sponsor collects and how it is used, which includes the entry information provided by Entrant hereunder. Such use includes without limitation a) sharing Entrant’s name and contact information with Sponsor's affiliates and partners and third parties licensed to access that information by any of the foregoing and b) renting lists compiled from the entrant’s entry information (including e-mail addresses) gathered from this contest and/or the applicable Advanstar or its affiliates’ website. By entering into this Contest, entrant signifies its acceptance of the terms of Sponsor’s Privacy Policy.

REQUEST FOR WINNERS LIST: For the names of the Winners of the Show (available after March 15, 2017) send a self-addressed, stamped, envelope by to: Advanstar Communications Inc. Attn: J&P Ultimate Builder Custom Bike Show, 2901 28th Street, Santa Monica, CA 90405 .

Sponsor: Advanstar Communications Inc. Attn: Progressive International Motorcycle Shows, 2901 28th St, Suite 100, Santa Monica, CA 90405.